Now Hiring - Professional Services Commercial Assistant Property Manager in Raleigh, NC

Grubb Ventures is an award-winning boutique real estate development, management, and commercial leasing company that creates and redevelops high quality communities in infill locations in the Research Triangle Region of North Carolina. We continue to pursue excellence as we:

• Build award-winning assets with superior returns for our investors.
• Provide outstanding service to our tenants and residents.
• Reward performance and create an environment of collaboration and inclusiveness for our team.

Grubb Ventures is committed to:

• Creating properties that enhance the community.
• Build communities that support the wise use of resources.
• Donate time and resources to expand affordable housing opportunities, support local artists and build a more equitable community. Our team is committed to service, innovation, quality, integrity, sustainability, and diversity.

We have a great opportunity in our Commercial Property Management group.

We are seeking a dynamic team player to join our team in a full-time role as Commercial Assistant Property Manager. This person will be a key member of the Commercial Property Management team. As an Assistant Property Manager, you will be working alongside the property management team to assist in managing a commercial property portfolio for the Raleigh Iron Works mixed-use development. The ideal fit will be a multifaceted individual with the ability to seamlessly switch gears and be flexible – this is essential. This role is relied upon for much of the clerical and administrative needs of the property management team. You will be required to own the AR/AP intake process in our Yardi software, coordinate tenant meetings and process fully executed leases for office distribution. Additionally, on occasion you will be required to coordinate company meetings, schedule appointments and help expand the bandwidth of the property management office. This position plays a vital role in maintaining positive relations between building tenants, vendors, partners, and the Grubb Ventures team.

Responsibilities:

• Respond to tenant needs, ensuring that problems are resolved promptly which may include dispatching the Grubb facilities team and/or third-party vendors to handle building-related issues, as appropriate.
• Oversee coordinating vendor services and supervise as needed.
• Assist the Property Manager with vendor meetings/outreach, RFPs, bid analysis and contract execution.
• Perform regular onsite inspections of the portfolio and recommend maintenance and improvements as necessary.
• Assisting Tenant Service coordinator in drafting and sending all tenant and building related correspondence-emails.
• Assisting Tenant Services Coordinator with fire/life safety procedures for all properties, reviewing, editing & updating tenant portal websites, create newsletters, etc.
• Assisting Tenant Services Coordinator with office and retail tenant move ins and move outs.
• Manage AR including tenant outreach regarding collection of rents.
• Handle all AP for the property by processing invoices which includes data entry and GL coding. Review with Property Manager for approval and work with vendors to clear up any billing issues.
• Participate in weekly property management meetings.
• Organize quarterly tenant events and tenant satisfaction activities.
• Abstract leases into property management software.
• Assist in preparing monthly reporting, annual reforecast and property budgets.
• Assist in the upkeep of all property management software (Yardi / Angus Anywhere, and/or other building management software), which includes maintaining company electronic records organized including, contracts, invoices, vendor COIs and W9s, and other documents relating to property operations.
• Ad-Hoc tasks / projects as assigned.

Qualifications:

• Excellent oral and written communication skills
• Strong understanding of Commercial lease types (Retail, Office, Warehouse)
• Strong understanding of CRE management concepts (percentage rent, CAM reconciliations)
• Detail Oriented
• Organizational skills
• Proficiency with Excel
• Ability to adapt to the use of new software.
• Ability to work independently and in a team-oriented environment.
• Ability to handle sensitive, confidential information.

Education and Experience:

• Bachelor’s degree in business, real estate or hospitality is preferred.
• Minimum of 3-5 years in Commercial Real Estate/Property Management is required.
• Apartment Management does not count towards experience for our position as we manage Retail, Office and Industrial Property.
• Experience with Yardi, Microsoft Office is required.
• Working knowledge of accounts payables, receivables, budgets and expenditure controls
• Experience in managing office and retail portfolios

Come continue your career at Grubb Ventures Where we make The Triangle a better place one property at a time for our customers, investors, team, and community.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Overtime
• Weekends as needed

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Raleigh, NC: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Commercial Property Management: 3 years (Preferred)

Work Location: In person